Minutes of Annual Meeting - February 13, 1996

FLORIDA ASSOCIATION FOR NUCLEATION AND CONVENTIONS

Minutes of Annual Meeting

DoubleTree Guest Quarters Suites, Ft. Lauderdale, Florida

Saturday, January 13, 1996

ATTENDEES

Joe Siclari, Chairman

Becky Peters, Treasurer

Becky Thomson, Secretary

Melanie Herz, Member-at-Large

Dave Ratti, Member-at-Large

Judy Bemis

Mark Olson

Tony Parker

Edie Stern

Tom Veal

The meeting was called to order at 9:10 A.M.

FANHISTORY PROJECT

The following motion was made by Mark Olson and seconded by Joe Siclari on

December 6, 1995. It was passed via e-mail by a simple majority of the

members of FANAC:

(a) That FANAC, INC. set up a Fan History Activity with a budget of $41,650.

(b) That the FHA be run by a oversight Board Committee of Joe, Edie, and three others. That the FHABC be authorized to spend from its budget without further FANAC, INC. approval, but it must refer policy issues with material potential impact on FANAC to FANAC, INC. (i.e., if we decide to go with a non-conservative policy on libel or copyright, FANAC, INC. needs a chance to veto it.)

(d) The FHABC should be set up to make it fairly easy to split it off into a separate corporation if that becomes appropriate.

Votes in favor of the motion were received from Melanie Herz, Judy Bemis, Mark Olson, Tony Parker, Joe Siclari, Edie Stern, Bill Wilson and Ben Yalow. There were no votes against. Joe said that he had spoken to Gary Feldbaum on the phone recently regarding the project and Gary had no significant objections.

Tom Veal and Mark Olson were instructed to work out proposed business procedures for the project, to be submitted to the FANAC membership for approval. There has already been significant discussion of such procedures on-line.

Joe indicated that he has gotten a lot of positive response on the project, along with many volunteers and additional ideas. These include Dick Lynch's "History of Fandom in the '60s" and The Fancyclopedia from Bruce Pelz. Mark Olson is looking into incorporating the NESFA indexes in a searchable form, and also including APA:WSFS.

Tom Veal brought up the necessity of notifying the I.R.S. if we are substantially changing our activities or expanding our purposes as outlined in our 501(C)(3) filing. Tom will consult with Gary Feldbaum on this subject.

NOMINATING COMMITTEE AND ELECTION OF OFFICERS

The following officers were nominated for 1996 and elected by acclamation:

Chairman - Joe Siclari

Treasurer - Becky Peters

Secretary - Melanie Herz

Members at Large - Dave Ratti, Judy Bemis

FINANCIAL MATTERS

Tom Veal was reimbursed $236.25 for the Florida State Corporate Filing Fee.

A check for $3,000 made payable to the U.S. Postal Service in early 1995 as part of our Pass-Along Funds to Intersection was returned due to problems with the changeover in Treasurers and submission of signature cards. We received no notification until a letter from a collection agency arrived at the old MagiCon Post Office box in Orlando, which is now in Becky Thomson's name. Becky Peters was instructed to initially repay the $3000 plus the $25 surcharge for a returned check, but not the $682 collection agency fee.

The Secretary and the Treasurer were instructed to consolidate FANAC's two checking accounts and submit updated signature cards. Address corrections should also be filed to insure that in the future mail addressed to MagiCon, FANAC or the World Science Fiction Convention will be sent to the SFSFS Post Office Box.

The list of approved donations as listed in the Minutes of the 1995 Annual Meeting was reviewed:

Donations of $1,000 each have been made to SFSFS, OASFiS and NESFA.

Donation to TAFF was changed to read "$250 + $50 for each new trip report printed before January 13, 2001, up to a total of $500."

Donation to DUFF was changed to read "500 + $50 for each new trip report printed before January 13, 2001, up to a total of $500." The stipulation that Joe consult with TAFF before granting the extra $250 was removed.

The remaining donations were re-approved:

SFWWA - $1,000

ASFA - $ 500

Electrical Eggs - $500

Lunarians - $250

N3F - $200

SFOHA - $500 + cost of two sets of tapes made at MagiCon for our archives; entire donation contingent on our receiving said tapes.

A grant to APA-WSFS was approved of $900 ($500 for 1995 and $400 for 1996).

Becky Peters stated that cash on hand at the end of 1995 was $69,261.85. Our current unallocated funds total $59,011.85. Efforts are being made to reconcile these numbers. Becky Thomson requested that the Treasurer submit a summary of these figures to be attached to these Minutes. A Financial Report for 1995 needs to be completed and submitted as promised at the last WSFS Business Meeting.

A Financial Committee consisting of Becky Peters, Judy Bemis and Mark Olson was assigned two tasks:

1) Determine whether FANAC is required to file a Form 990 Annual Report for 1994, and prepare it if necessary.

2) Review financial records to determine both how much we should have given in Pass-Along Funds, and exactly how much was actually distributed to upcoming Worldcons.

HIGH HALLACK GRANT REQUEST

As a member of the Board of Andre Norton's High Hallack project, Becky Peters spoke on their appeal for funds. The other members of that Board are Andre, Ingrid Zierhut, and a retired military officer. Andre wishes to create a genre research library and retreat in North Carolina. The land has been acquired and tax free status has been obtained. In addition to her own library, three other collections have been pledged to the project.

Although MagiCon and FANAC owe a debt of gratitude to Andre, there are some objections to this program. Joe Siclari and Becky Peters agreed to write a critique of the project's prospectus, indicating what information is needed before we can consider the grant request. The original letter asked for a grant of $25,000, but Joe asked that we not discuss a specific dollar amount until we get further information. Becky Thomson said that the token donation of $500 that had been proposed on-line would be more insulting than turning down the appeal completely, and there was general agreement.

OTHER MATTERS

Becky Thomson brought 25 copies of the MagiCon Masquerade videotape and a large box of MagiCon records and files to Ft. Lauderdale to be passed on to Melanie Herz as the new Secretary or stored in the SFSFS warehouse. Becky also agreed to take care of the submission and distribution of Minutes for this meeting, since Melanie is currently hampered by a wrist injury.

The meeting adjourned at 10:15 A.M.

Becky S. Thomson, Secretary

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