AGENDA FOR WSFS BUSINESS MEETING

Preliminary Business Meeting, Friday, August 30, 2002

1. Committee Reports
   Committee reports may include motions. Motions made by committees consisting of more than one person need not be seconded.
   
   1. Mark Protection Committee (Including Nominations for MPC)
      The Mark Protection Committee will be meeting at 7:00pm on Thursday, August 29 in Convention Center Room H. A formal report is unlikely to be available until the Saturday Business Meeting at the earliest.
      Nominations for the WSFS Mark Protection Committee are in order at the Preliminary Business Meeting. Nominees must accept nomination and indicate their current residence zone by 6:00pm. The Secretary has forms available for accepting nomination.
      The members whose terms of office expire at this Worldcon are: Stephen Boucher (Rest of World), Gary Feldbaum (East), Sue Francis (Central). Due to zone residency restrictions, we can elect at most 1 people from the Western zone, 2 person from the Central zone, 1 person from the Eastern zone, and 3 people from the Rest of the World. Write-in votes are allowed, but write-in candidates must submit their consent to election by the close of balloting. (See the head table staff for a nomination acceptance form.)
   2. Nitpicking & Flyspecking Committee
      See attached report and separate Resolutions of Continuing Effect document.
   3. Worldcon Runners' Guide Editorial Committee
      No report received as of going to press.
   4. Hugo Eligibility Rest of the World (HEROW) Committee
      See attached report. The following resolutions are arising from the committee’s report:
      
      1. Short Title: Throw a Blanket Over It
         Moved, To extend for one year, based on limited availability, as authorized by section 3.4, the eligibility of all works that:
         1: Would otherwise qualify for a "specific work" 2002 Hugo Award (sections 3.3.1 through 3.3.6 inclusive);
         2: Did not receive sufficient nominations to appear on the Final Ballot for the 2002 Hugo Awards;
         3: Have not been published in the USA as of 31 January 2002; and
         4: Have not previously had their eligibility extended by resolution of WSFS.
         This motion extends eligibility for the Hugo Award; therefore, it requires a 3/4 vote.
      2. Short Title: We Need Another HEROW
         (To be moved only if Throw a Blanket Over It is passed.)
         Moved, To continue the Hugo Eligibility for the Rest of the World (HEROW) Committee as previously charged, with a new Chair and members appointed by the Chair of the Business Meeting, and with the Chair of the HEROW Committee authorized to add additional members to the committee.
         Note that the current Chair of the HEROW Committee will not accept reappointment as Chair of the committee, although he will continue to work with the committee if it is renewed, because he has too many other things that tie up too much time.
   5. Formalization of Long List Entries (FOLLE) Committee
      There will be no report from the FOLLE committee due to the unfortunate death of its chairman, Bruce Pelz. The Business Meeting podium staff have submitted the following motion:
      
      1. Extended Folly
         Moved, To continue the Formalization of Long List Entries (FOLLE) Committee as previously charged, with a new Chair and members appointed by the Chair of the Business Meeting, and with the Chair of the FOLLE Committee authorized to add additional members to the committee.
2. Worldcon Reports
   
   1. Past Worldcons and NASFiCs
      
      1. ConAdian (1994)
         No report received as of going to press.
      2. L.A.con III (1996)
         See attached report.
      3. LoneStarCon 2 (1997)
         No report received as of going to press.
         LoneStarCon 2 has not made a report for several years, despite some $45,000 being technically unaccounted for. (LSC2 reported that it transferred the money to another organization, but the WSFS Constitution then requires that that organization make reports on the use of the money.) At The Millennium Philcon the Business Meeting resolved to inquire into the use of the money. It appears that no such inquiry has yet been made.
      4. BucConeer (1998)
         No report received as of going to press.
      5. Conucopia (1999 NASFiC)
         No report received as of going to press.
         Note that Conucopia is not obliged to file a report under WSFS rules (it took place before the Constitutional Amendment requiring NASFiCs to make financial reports was passed), but space has been made available in the agenda should it wish to do so.
      6. Aussiecon Three (1999)
         No report received as of going to press.
      7. Chicon 2000
         No report received as of going to press.2.1.8. The Millennium Philcon (2001)
         No report received as of going to press.
   2. Seated Worldcons
      
      1. ConJosé (2002)
      2. TorCon III (2003)
         See attached report.
      3. Noreascon 4 (2004)
         See attached report.
3. Business Passed On from The Millennium Philcon
   The following Constitutional Amendments were approved at The Millennium Philcon and are passed on to ConJosé for ratification. If ratified, they will become part of the Constitution at the conclusion of ConJosé.
   
   1. Short Title: Perpetual Motions
      Moved, To amend portions of Article III of the WSFS Constitution to regularize the current practice of extending an extra year of eligibility for the Hugo Award to works first published outside the USA, and to administer this change, as follows:
      Delete the final sentence of section 3.2.2:
      3.2.2: A work originally appearing in a language other than English shall also be eligible for the year in which it is first issued in English translation. A work, once it has appeared in English, may thus be eligible only once.
      Insert the following after existing subsection 3.2.2:
      3.2.x: The Business Meeting may by a 3/4 vote provide that works originally published outside the United States of America and first published in the United States of America in the current year shall also be eligible for Hugo Awards given in the following year.
      3.2.y: A work shall not be eligible if in a prior year it received sufficient nominations to appear on the final Award ballot.
   2. Short Title: The Long and Short of It
      Moved, To amend portions of Article III of the WSFS Constitution to have the effect of splitting the existing Best Dramatic Presentation category into two categories, Long Form and Short Form, to regulate the administration of such categories, and for other purposes, as follows.
      1. Strike out existing Section 3.3.6, "Best Dramatic Presentation."
      3.3.6: Best Dramatic Presentation. Any production in any medium of dramatized science fiction, fantasy or related subjects which has been publicly presented for the first time in its present dramatic form during the previous calendar year.
      2. Insert the following section after existing Section 3.3.5:
      3.3.x: Best Dramatic Presentation, Long Form. Any production in any medium of dramatized science fiction, fantasy, or related subjects that has been publicly presented for the first time in its present dramatic form during the previous calendar year, with a complete running time of more than 90 minutes.
      3. Insert the following section before existing Section 3.3.7:
      3.3.x: Best Dramatic Presentation, Short Form. Any production in any medium of dramatized science fiction, fantasy, or related subjects that has been publicly presented for the first time in its present dramatic form during the previous calendar year, with a complete running time of 90 minutes or less.
      4. Insert the following section after existing Section 3.2.5:
      3.2.x: The Worldcon Committee shall not consider previews, promotional trailers, commercials, public service announcements, or other extraneous material when determining the length of a work. Running times of dramatic presentations shall be based on their first general release.
      5. Insert the following section after existing Section 3.2.6:
      3.2.x: The Worldcon Committee may relocate a dramatic presentation work into a more appropriate category if it feels that it is necessary, provided that the length of the work is within the lesser of twenty (20) minutes or twenty percent (20%) of the new category limits.
4. New Business
   
   1. Resolutions
      Items under this heading may be voted upon and final action taken by the Preliminary Business Meeting.
   2. Standing Rules Amendments
      Items under this heading may be voted upon and final action taken by the Preliminary Business Meeting. Standing rules amendments take effect at the conclusion of the 2002 Business Meeting unless given earlier effect by specific provision and a two-thirds vote. In all amendments, new text is shown in underline type and stricken text is shown in strikethru type.
   3. Constitutional Amendments
      Items under this heading have not yet received first passage, and will become part of the constitution only if passed at ConJosé and ratified at Torcon III. The Preliminary Business Meeting may amend items under this heading, set debate time limits, refer them to committee, and take other action as permitted under the Standing Rules.
5. Site Selection Business
   
   1. Report of the 2005 Site Selection & Presentation by Winners
      This item is scheduled for the Main Business Meeting on Sunday, September 1.
   2. Reports by seated Worldcons
      This item is scheduled for the Main Business Meeting on Sunday, September 1.
      
      1. TorCon III (2003)
      2. Noreascon 4 (2004)
   3. Presentation by future Worldcon bids
      This item is scheduled for the Main Business Meeting on Sunday, September 1.
   4. Presentation by bidders for 20065.3.2. Presentation by bidders for years after 2006
      If time permits.
6. Adjournment
   
   1. Adjournment Sine Die
      To be moved by the Business Meeting podium staff at the Sunday Business Meeting (or Monday if a Monday meeting is necessary):
      Moved, That this meeting adjourn sine die in memory of Bruce Pelz.
      

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